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Fleet Safety: 8 Elements Of An Effective Vehicles Management Software

By December 16, 2020December 18th, 2020No Comments

Fleet safety is one of the most important responsibilities for fleet managers. Managing fleets isn’t an easy task. Nowadays, not only to track many factors such as fleet maintenance, fleet safety, productivity levels, fleet managers also need to keep staff members safe. Because accidents can happen at any time.

That’s when the need for fleet management software arises. Even though you can’t control everything, you still can make a precaution to avoid accidents. In the long term, fleet safety management will help you reduce collisions, potential liabilities, and operational expenditures.

So how to improve fleet safety? What does an effective fleet management program look like? If you are unsure, our blog will help you.

Here are 8 key elements of an effective vehicle fleet management.

1. Hire safe drivers

Without safe drivers, no organization is likely to have a good long-term safety record. Therefore, an effective fleet management system should start with the recruitment process. The fleet managers and human resources department need to select drivers carefully.

The thorough screening process, you should look into criminal history checks, traffic violation history, drug/alcohol violation history, motor vehicle reports (MVRs), pre-employment drug testing, and physical examinations.

An effective recruitment process help to build a reliable and safe team of skilled drivers. It also improves the driver retention rate. Moreover, you can reduce the operating and recruitment expenses.

2. A fleet safety training program for drivers

In general, many drivers are only tested on their road knowledge when initially getting their driver’s license. But this means experienced drivers miss out on opportunities to improve invaluably.

After assembling reliable drivers, fleet managers should put a comprehensive driver training program at the top of their priority list. Not only reducing the possibility of road accidents, but driver training also protects both your drivers and your finances against legal losses.

These ongoing training sessions can take a number of forms, from regular seminars to in-person feedback. But the most effective fleet safety management offers tailored feedback based on their experience, performance, and learning culture.

3. Monitor drivers behavior

An effective fleet safety management ensures drivers are following the fleet safety guidelines and driving safely. It helps you detect dangerous driving, as well as potentially secure insurance discounts and decrease the costs associated with injuries and downtime. 

The Track360 fleet management solution automatically sees speeding as well as monitors drivers for critical safety events such as harsh acceleration, braking, sharp turn, unnecessary idling, etc. If you want to keep an eye on driver performance and behavior, find it on the Track360 dashboard.

In addition, it’s important to take into account the roads they drive on. By using Track360, fleet managers can get deeper information such as location, weather, vehicle make and model, and more which affect driver performance. As a result, the report is a far more accurate measure of what happened on the road and why.

4. Respond to the incident efficiently

Sometimes, accidents can occur despite defensive driving efforts. For that reason, a dashcam acts like an extension of the office CCTV system. The AI dash cams record journeys idle vehicles and captures incidents that happen on or off the road.

By installing dash cams in fleet vehicles, managers can check and enforce its safety guidelines, making drivers more accountable and raising standards. Furthermore, with improved driving standards and safety, managers will also cut time lost to investigations and repairs.

On the top of that, having the footage on hand helps save you money.  With video evidence, you can keep insurance, legal, and claim costs down.

5. Keep your vehicles well-maintained

In addition to responding to issues, you need to make sure that all the vehicles are safe and in good health. Whether you have two or hundred vehicles, your fleet safety management should help to avoid unsafe conditions.

The new fleet management maintenance help prevent unplanned vehicle breakdowns before they hit the road. Rather than in a paper next to the desk, the notifications will automatically monitor fault codes and instantly alert safety officers and drivers in real-time.

6. Commit from drivers

Demonstrating a firm commitment to the drivers is a must. Because the fleet safety program can help prevent accidents. However, without the engagement and support of your drivers’ team, you are unlikely to see the results.

Therefore, take your time to have a conversation with your drivers. In a better way, you can celebrate individual performances, fleet safety conference, and share success stories. It will keep encouraging them better habits. Advanced fleet management systems, like Track360, make it easy to share data across all teams, scheduled reports as well as helping everyone stay looped into safety rules.

7. Focus on fleet safety continuously

Throughout all of this, you must see safety as a top priority. Making an investment in upgrading the vehicle and equipping will help to prevent accidents. Not only safety technologies, but a driver should also know the proper steps that should be taken in case of an accident. Because the wrong decision after accidents can make the situation even worse. 

It is recommended to share important fleet safety metrics with your drivers. Seeing improvements over time encourages everyone to continue focusing on fleet safety.

Another way is sharing weekly and monthly safety tips with your drivers via emails. Or, you can track the performance of drivers over time, identify drivers with the highest safety scores, and recognize improvement over a period of time. By this way, everyone is encouraged to continue improving fleet safety.

8. Manage fleet safety during the pandemic

As you know, COVID-19 has changed the way we approach social proximity and work procedures. However, in fleets, many drivers are simply not able to work at home.

So how to deal with Corona virus. Here are 5 simple steps to protect their fleets and drivers:

  • Communication. Now it’s more important than ever for everyone to feel free to communicate. And for managers, you should keep on top of the latest health directives. 
  • Protect drivers. Make sure that drivers wash hands regularly with an alcohol-based hand sanitizer, wipe surfaces with vehicle-specific cleaning solutions, keep the vehicle clean, and supply them with protective gear such as masks, hand sanitizer and gloves.   
  • Plan ahead. With an uncertain and complex situation, planning ahead is critical. For instance, you should understand that drivers have to wait longer for food service. If stops are all jammed up, do you have an alternative planned?
  • Leverage technology. The fleet management solutions can help managers plan route more effectively, not only choosing the fastest way but helping determine the best stops. So why not take advantage of them?

Conclusion: An effective fleet safety management

An effective fleet safety program can save your fleet a lot of money in the long run, minimize vehicle breakdowns, avoid potential lawsuits, and ensure smooth operations. However,  it’s important to fleet management software that fit your need, from tracking real time GPS to monitoring driver behavior.

If you want to find out more about how fleet management system can keep your fleet safe, reach out to our team. We can discuss your goals and how our telematics solution can help protect your drivers and business.

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