You have a brilliant idea and you hope to make it work but you are missing the human and technical resources. If you are looking for an alternative, a dedicated team will be the ideal one. In case you are not clear about this concept, visit our website for more details.
Among numerous outsourcing companies, which can be a suitable partner for you? Even after you have narrowed down the list, there are still factors you need to consider further before making the final decision.
In this article, we will take you through tips to choose your reliable partner and also mistakes to avoid.
Table of contents
Tips to choose your reliable partners
1. Define your needs and find a match
Define your vision, strategy, and goals for the project to understand which type of people you need to work with. One way to check your potential partners is to get suggestions from them about your project. Do they match your vision for the project? Is your dedicated team always ready to give you advice on upgrading and innovating your projects to make them more competitive? In the end, they are more experienced and expert in the field than you, so do not hesitate to listen to them.
2. Look at the company size and structure
The size and structure of the company are crucial factors to consider when it comes to a remote technical vendor. At the very start of the project, the dedicated team must be able to pragmatically estimate the scale of the project compared to the company’s capacity. During the project, if you need to extend your team, big companies will be a better choice since they can react faster with your extension requests. Team members in big teams can also share experience and knowledge better and more effectively.
3. Set the requirement for time and resources
Most of the time, people start seeking help from a dedicated team when they already struggle with both time and resources. Therefore, to finish it on time, you must consider the availability, flexibility, and speed of your potential partners to see if they can meet the requirement.
4. Clarify the hiring process
The hiring process will decide the future of your projects and teams, so do not let it to your partners’ decision only. Ask them to demonstrate the whole selection process. By doing this, you can estimate the timeline and how they recruit the best people for your dedicated team. It is proved that teams with solid learning culture have better performance in terms of productivity, quality, and development, so it can also be beneficial if your potential partner has a clear hiring process.
5. Make sure there are no communication barriers
Check their language proficiency, which in most cases, English. If you want to achieve your set goals and even beyond, your thoughts should first be got across thoroughly to recipients. “A miss is as good as a mile”. Even the most minor miscommunication could result in severe damage to the final product. Therefore, make sure that your dedicated team has excellent communication to guarantee they are always on the same page as you.
6. Review past failures and solutions
Even though failures are something sensitive to ask about but to make sure that it won’t happen to your project, you have to ask anyway. And if your dedicated team already solved these problems, then it should be proud of them to share with you. Discuss the reasons behind their failure to avoid it in the future. By doing this, you can assess how the team manages risks and issues.
7. Understand company culture
Conflicts can happen if there are differences in working styles and environments, resulting in the lateness in the timeline and low quality of work. Therefore, your potential company should share the same values and cultures with yours. When you set a partnership, you expect it to be long-lasting and reliable, so the company and all employees (including your dedicated team) working in it should match the same values. Spend time visiting the company for a better sense of the atmosphere and understanding of the managers and employees.
8. Request references
Scan the company’s portfolio to find out its customers. Approach them for more insights into the company, whether they are satisfied with the process and final products. They can give you honest feedback from the third side – the best guarantee that your partners will offer you a qualified service.
9. Ask for trial
A free trial will give you real experience working with your future dedicated team, feel the working environment and see how the engineers work. You can then decide whether this is the right choice for your project. Also, if the company offers you a trial, they are confident that they can provide you what you need.
10. Take a visit to their office
It is highly recommended that you can spend time visiting a company – the one that you consider the most potential. Based on what you research and hear about the company, you can double-check it by a visit. You also have the chance to talk with employees there, especially your future dedicated team, and gain more insights into the company. Especially, if you plan to come regularly, you should assess the location as well.
Mistakes to avoid when working with your dedicated team
1. Rush the team to run against the clock
Every task needs a minimum amount of time to finish. Trust your dedicated team and only rush them when needed. Do not let yourself be tricked by inexperienced contractors saying that your project only takes half the time to finish compared to experienced teams. This often shows that they are unable to assess your project. In the worst-case scenario, your project will go in the wrong way as they try to finish it on time, and you lose all your money.
2. Superficial Acquaintance with the Team
Never underestimate the importance of face-to-face interaction with your team. Before starting the project, you should take the time to interview each of your team members. Even if your outsourcing company is in another country, take a flight there and talk with your dedicated team. Ask the team to introduce you to the Project Manager (PM) as well. Since the PM will be an intermediary between you and your team, he/she is extremely important for the outcome of your project.
3. Irresponsible Attitude toward NDA
Even with a dedicated team that you have worked with several times before, never forget to conclude a non-disclosure agreement. Excessive caution will cause you no harm. Although intellectual property rights violations still happen regularly, it’s better to prevent it as much as possible.
When setting a partnership, we all expect it to be long-lasting and reliable. We hope this article will help you to have a clearer plan when finding a suitable partner for your dedicated team. At AgileTech Vietnam, we have expert Project Managers along with excellent teams who have delivered the best products to customers in more than 10 countries, mostly in the U.S, U.K, Germany, France, and Singapore. You can contact us at email@example.com or (+84) 936 281 059 for more information.