85% Efficiency Gains with a Robust HRM System
Our client, a mid-sized organization, sought to streamline and modernize their human resources processes. They required robust HRM software for small businesses that could handle multiple HR functions seamlessly. This included role management, employee management, equipment management, PTO and payroll calculation, recruitment and onboarding assistance, performance and development ratings, task management, and automation capabilities.
Challenges
The development of the HRM system came with several key challenges:
- Employee Resistance: Many employees and HR staff were unfamiliar with HRM systems, leading to initial resistance and apprehension about adopting the new platform.
- Underutilization of Features: A lack of proper training and onboarding materials could result in users not fully leveraging the capabilities of the HRM software.
- Scalability Needs: The platform needed to be scalable to support the growing requirements of the organization while maintaining performance and reliability.
AgileTech’s Solutions
To tackle these challenges, we implemented a robust and scalable HRM system that employs modern technologies and customized features.
Comprehensive Training
To address resistance and underutilization, we conducted online and in-person training sessions for employees and HR staff. These sessions were designed to familiarize users with the system’s features and demonstrate how to maximize their benefits. To further simplify the onboarding process, we created user-friendly guides and tutorials that offered step-by-step instructions. Additionally, we developed a 24/7 help center integrated into the HRM systems, providing real-time resolution to user queries and ensuring uninterrupted support.
Intuitive UX and Dashboards
The system’s user interface was carefully designed to ensure ease of use and accessibility for all users. Intuitive dashboards were created to manage ratings, reports, and detailed audit trails effectively. These dashboards provided users with clear and actionable insights, simplifying complex HR tasks. Moreover, workflows for essential operations like payroll calculation, PTO requests, and equipment management were streamlined, enhancing productivity and reducing time spent on manual processes.
Scalable Architecture
On the frontend, ReactJS and NextJS were utilized to build responsive and interactive web applications, while Flutter ensured seamless compatibility with mobile devices. For the backend, NestJS served as a robust framework capable of managing complex HR processes with efficiency. PostgreSQL was implemented as the database solution, offering secure and efficient data management. Additionally, Redis was employed for caching, enabling high-speed data access and improved overall system performance.
Project Outcomes
The execution of the HRM system resulted in impressive outcomes for the client:
- The project was completed within the agreed timeline without compromising on quality.
- The HRM systems enabled faster recruitment cycles, reducing the average time-to-hire
- PTO requests and approvals now take less than a minute, enhancing employee satisfaction.
- Detailed performance reports improved transparency, aiding in informed decision-making for promotions and development.
The Impact
Automating tasks like payroll, PTO management, and recruitment boosted efficiency by 85%, while comprehensive training and intuitive design led to a 30% increase in employee adoption. Additionally, the use of audit trails and automation reduced administrative errors by 40%, improving accuracy and reliability in HR tasks.
Technologies Used
The HRM system was built based on these modern technologies:
- Frontend: ReactJS, NextJS, Flutter
- Backend: NestJS, PostgreSQL, Redis
Post-launch Support
To ensure the HRM system’s long-term success, we provided regular updates by introducing new features and keeping the system compatible with emerging technologies. We also addressed bug fixes promptly, resolving any technical issues as they arose. Additionally, we implemented feature enhancements based on user feedback, ensuring continuous improvements to align with the evolving needs of the organization.
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